Privacy Policy for HRMS BY PAPL Mobile Application 
Effective Date: 1st April 2025
Last Updated: 1st June 2025

Prasiddhi Adcon Private Limited ("Company", "we", "our", or "us") respects your privacy and is committed to protecting it through this Privacy Policy. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our HRMS BY PAPL (Human Resource Management System) mobile application (“Application”).

By using the Application, you agree to the terms of this Privacy Policy. If you do not agree with the terms of this policy, please do not use the Application.

1. Information We Collect

We may collect the following types of personal and non-personal information through the HRMS BY PAPL mobile application:

  • Personal Information:
    • Employee name, email ID, phone number, date of birth
    • Employee ID, designation, department, and location
    • Government-issued IDs (e.g., Aadhaar, PAN, PF/UAN, ESIC numbers)
    • Bank account and salary details
    • Attendance and leave records
    • Performance records
  • Non-Personal Information:
    • Device information (mobile model, OS version)
    • Usage statistics and crash logs
    • App preferences and behaviour

2. How We Use Your Information

We may use the collected information for the following purposes:

  • To manage employee records, attendance, leaves, payroll, and performance
  • To generate payslips and statutory compliance reports (PF, ESIC, PT, etc.)
  • To improve the functionality, performance, and user experience of the application
  • To communicate with users regarding important application updates or changes
  • To ensure data integrity, security, and system maintenance

3. Information Sharing and Disclosure

We do not sell or rent your personal information. However, we may disclose your information:

  • To internal HR/admin teams or authorized employer representatives
  • To statutory authorities and regulatory bodies as per applicable laws
  • To third-party service providers strictly for data hosting, backup, and analytics (under NDA/confidentiality agreements)
  • When required by law, legal process, or to protect the rights and safety of the Company or others

4. Data Security

We implement industry-standard security measures, including:

  • Secure server communication using encryption (SSL/TLS)
  • Role-based access control and authentication
  • Regular system audits and backups
  • Confidentiality agreements with employees and vendors

Despite our best efforts, no system is 100% secure. Users are advised to keep their credentials confidential and report any suspicious activity immediately.

5. Data Retention

We retain your data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Data may be deleted or anonymized upon termination of employment or deactivation of the account.

6. User Rights

As a user, you may:

  • View and update your personal profile information
  • Request corrections or deletions of incorrect or outdated information
  • Withdraw consent where processing is based on consent
  • Contact us regarding data-related grievances or concerns

7. Third-Party Links

The application may contain links to third-party sites or tools. We are not responsible for the content or privacy practices of those platforms.

8. Changes to this Privacy Policy

We may update this policy from time to time. Any changes will be notified within the app or via email. Continued use of the application after changes implies your acceptance.

9. Contact Us

For questions, concerns, or complaints regarding this Privacy Policy, you may contact:

Prasiddhi Adcon Private Limited 
E-809,PNTC,Radio Mirchi Road, Satellite, Ahmedabad 380007
Email: prasiddhiadcon@gmail.com

Phone: 079-4919-2179